This is highly responsible administrative and supervisor work managing procurement and materials inventory for the Department. The employee in this position plans, directs,
manages, and oversees the activities and operations of all Procurement and Materials Management for the Department including Contract Administration, Warehousing/Stores,
Inventory Control and Purchasing; coordinates assigned activities with other divisions and outside agencies: provides direct support to the Director of Administrative Services
and is responsible for the development and maintenance of the organizations standards, guidelines, and procedures for the procurement of supplies, equipment, construction,
and services; and conducts the purchasing activities of the company and exercises contractual management of third party agreements and projects. An employee allocated to a
position in this class is responsible for ensuring the achievement of contract administration and contract compliance objectives. Work involves review of documents to ensure
compliance with legal guidelines, contracting principles and cost-effective constraints. Work also involves coordination of activities with other departments and government
agencies to ensure timely and accurate contract preparation and problem resolution. Work includes the establishment of comprehensive guidelines, policies and procedures.

SCOPE OF WORK:
• Assumes full responsibility for all services and activities including contract administration, including re-bid of projects in a timely manner, warehousing/stores management,
inventory control, procurement administration, purchasing; and recommends, develops and administers policies and procedures pertaining to same;
• Oversees and direct complete procurement process: submit specifications to state and federal agencies; advertise for bids; examine procurement documents for full compliance;
submit procurement documents to state and federal agencies for approval; update warranty, product performance information, etc.;
• Ensures that the organizations procedures receive certification, in corporation with the Federal Transit Administration (FTA);
• Develops appropriate project procurement specifications to be used in the issuance of the organization's request for proposals (RFP) and invitation to bids (IFB), in
coordination with project managers;
• Plans, directs and coordinates, through subordinate level staff, the Procurement and Materials Management Section's work plan; assigns projects and programmatic areas of
responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems;
• Reviews contract and purchasing proposals; evaluates options; ensures guidelines and mandated regulations are complied with; makes recommendations and/or approves
proposals;
• Explains, justifies and defends departmental programs, policies and activities; negotiates and resolves sensitive and controversial issues;
• Represents the Procurement and Materials Management Section to other divisions and departments, outside agencies; coordinates assigned activities with those of other
divisions and departments and outside agencies and organizations;
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of procurement and materials management with emphasis in
contracts, warehousing, inventory management and purchasing;
• Assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; integrates technology as
appropriate; directs and implements changes;
• Manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service area;
• Writes performance evaluations; issues counseling forms/disciplinary actions; handles employee complaints and grievances; recommends the hiring, termination and
promotion of staff;
• Supervises and directs subordinate personnel, assigns priorities to subordinates, reviews their work and establishes guidelines for personnel training, evaluation and
supervision;
• Negotiates best price for purchases and work with legal counsel in preparing contracts;
• Coordinates with representatives from other departments and government agencies to ensure timely and accurate contract preparation and problem resolution;
• Coordinates and reviews Section responses to requests for master agreements handled by the Purchasing Section;
• Ensures compliance with legal guidelines, Federal/State/County laws and regulations, contracting principles and cost effective constraints;
• Liaison with the Contract Administration Division of the Office of Financial Management and Budget for all contract related matters.;
• Prepares all support material necessary for the Board of County Commissioners’ approval of agreements, including the preparation of agenda items;
• Reviews Standard Developer Agreements and related implementation of Guaranteed Revenue Policies for Board of County Commissioners’ approval process;
• Monitors and reviews Concurrency Management for the Department, and related issues;
• Reviews, interprets and analyzes contract terms and conditions and other contract documents;
• Reviews all Department contracts, grants and associated documentation (such as specifications, bid proposals, change orders, task orders, reimbursement requests, consultant/
contractor invoices) prepared by Department project managers; and recommends Department director approval or revisions to documents prior to Department director
approval;
• Reviews BCC agenda items prepared by Department staff and recommends Department director approval or revisions prior to submittal to Department director for approval;
• Reviews and verifies accuracy of documents necessary for service initiation including Bills of Sales, Releases of Lien, asset valuations and easements;
• Provides training and guidance to professional/supervisory program staff in areas such as contract negotiation, preparation, insurance, invoicing and related areas;
• Develops and updates policies, procedural manuals and other devices for use in contract review, negotiation, monitoring and enforcement activities. Develops negotiation
strategies;
• Assigns priorities to subordinates, reviews work, develops negotiation strategy, ensures achievement of goals; and establishes guidelines for personnel training, evaluation and
supervision;
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:
Bachelor’s Degree from an accredited college or university with major course work in Finance, Business Administration/Management, Public Administration, Physical/Natural
Sciences, Law or any closely related field; plus, six (6) years of experience in contract management and procurement. Experience must include three (3) years at a managerial or
supervisory level. Experience must include work involving Federal Transit Administration (FTA) and transit-related procurement.

This position offers a very competitive compensation with outstanding benefits and retirement savings options.